Is this invoice generator completely free?

Yes. No account, no subscription, no hidden fees. Fill in your details, pick a style, and download your PDF.

Can I add my own logo?

Yes. Upload a PNG or JPG logo and it appears on your invoice. Your logo is not stored - it only exists in your browser session.

What VAT rates does it support?

UK: 0%, 5%, and 20%. Ireland: 0%, 9%, 13.5%, and 23%. Switch the currency at the top of the form to apply the correct rate set for your country.

Will this make a valid VAT invoice?

It has a place for everything a full VAT invoice needs in the UK and Ireland: your name, address and VAT number, a unique invoice number, the invoice date and date of supply, the client's name and address, a description and price excluding VAT for each line, and the VAT broken down by rate. If a key detail is missing, the preview and PDF are marked as a draft. Whether the finished invoice is right still depends on what you enter - including the VAT rate for the job. If you are not VAT registered, untick "I'm VAT registered" and the VAT column comes off.

Can I use this for quotes as well?

This page makes invoices. For quotes, use one of the free quote templates - for example the plumber, tiler, carpenter, plasterer, landscaper or painter quote templates - which use the same generator with quote wording and a valid-until date.

Can Irish sole traders use this?

Yes. Click EUR at the top of the form to switch to Irish VAT rates: 0%, 9%, 13.5%, and 23%. The invoice will use the euro symbol and Irish VAT formatting.

Can I save my details for next time?

This web tool does not store data between sessions. For repeat invoicing with saved client details, your VAT number, and your logo pre-loaded, PayReady's app saves everything and generates an invoice from your phone in under 30 seconds.

Free tool

Free invoice generator for sole traders.

Build a professional invoice in minutes. Add your logo, line items, and VAT - then download a PDF. No account. No sign-up. Works for UK (GBP) and Ireland (EUR).

5 invoice stylesUK and Irish VATLogo uploadInvoices and quotes

Create your invoice

Fill in your details and download a professional PDF. Free, no account required.

Currency

Invoice style

Your Details

Logo (optional)

PNG, JPG, SVG, WebP. Appears on the invoice.

Business name

Address

I'm VAT registeredVAT number

Client Details

Client name

Client address

Invoice number

Invoice date

Date of supply

When the work was done

Due date

Line Items

Subtotal (ex-VAT)£0.00

Total Due£0.00

Notes / payment terms (optional)

Draft - not ready to send yet. Before you send this invoice, add your business name, your address, the client's name, the client's address, at least one priced line. You can still preview it or download it marked as a draft.

Free to download. No account needed. Your invoicewill show “Created professionally via PayReady” in the footer.

Next time, skip the form.

PayReady keeps your logo, VAT number and regular clients, so your next invoice takes 30 seconds from your phone - and you can see when it has been paid. No PayReady watermark while Early Access runs.

Skip the form next time

Free during Early Access. No credit card. Ready in 2 minutes.

Know the rules

What a valid invoice must include

If you are VAT registered, HMRC and Revenue expect specific details on every VAT invoice. The generator has a field for each of the main ones and marks the PDF as a draft until the key details are in. For reverse charge work, add the wording in the notes - or use PayReady, which adds it when you switch reverse charge on.

UK - HMRC

Unique sequential invoice number
Your business name, address and VAT registration number
Date of supply (tax point), and the invoice date if different
Client name and address
Description, quantity and unit price of each item
VAT rate and amount excluding VAT for each item
Total excluding VAT and total VAT

Source: HMRC VAT Notice 700/21, section 4.1

Ireland - Revenue

Date of issue and a unique sequential number
Your full name, address and VAT number
Customer's full name and address
Description and quantity of the goods or services
Date of supply
Price excluding VAT for each item
VAT broken down by rate, and the total VAT
Customer's VAT number and "reverse charge applies" when it does

Source: Revenue - information required on a VAT invoice

Not VAT registered?

In the UK, the VAT registration threshold is £90,000 of taxable turnover. In Ireland it is €42,500 for services and €85,000for goods. Below the threshold you do not charge VAT, so leave out VAT lines and a VAT number - untick “I'm VAT registered” in the generator above. Your invoice should still show your name and address, the client's name and address, a unique invoice number, the date, what the work was and the total.

Full guide: how to make an invoice as a sole trader →

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