Free during Early Access - Founding Users lock in Pro at the early rate for life
All the tools. One app.

Everything PayReady does
for your trade business.

PayReady is the invoicing and quoting app built for sole trader tradesmen in the UK and Ireland. Every feature is designed to be used from a phone - on site, in the van, or at the end of a long day. Here is what is included.

Quoting

From job description
to sent quote
in 30 seconds.

Describe any job the way you would tell the customer. PayReady AI builds the line items, prices the labour, adds materials, and works out the VAT at your rate. You review it and send.

  • PayReady AI quote from plain EnglishType or talk the job description. PayReady AI generates priced line items using your rates in under 30 seconds, with the VAT worked out at the rate you set.
  • Refine with PayReady AIChange any line item by typing naturally - “make the labour 5 hours” - and the quote updates instantly. No forms, no dropdowns.
  • Repeat a job in one tapDone this job before? Copy any quote or invoice into a new one, for the same client or someone else, change what you need and send. Free on every plan.
PayReady AI - Generating

“Replace a hot water cylinder - supply and fit - half a day”

Labour - 4 hrs @ €70/hr€280
Cylinder - supply and fit€340
VAT 13.5%€83.70
Total€703.70
Generated in 28 seconds
Sending and getting paid

Where your clients already are.
How they want to pay.

Every quote and invoice has a WhatsApp button, an email option, and a shareable link. Your client opens it on their phone, sees your logo, your VAT and how to pay - no login, no friction.

  • Quote to invoice, one tapWhen the job is done, convert your accepted quote to a branded invoice in a single tap. Line items and client details carry across automatically.
  • Flexible payment plansSet the terms that suit each job before you send.
Full upfrontDeposit + balanceMilestonesOn completion
WhatsApp
One tap opens WhatsApp with a professional message and the invoice link
Email
Branded email with a link to the document, your logo and how to pay
Copy link
Share anywhere - text, Messenger, any channel - the client opens it from the link
Payment reminders

You choose the tone.
PayReady AI writes it.
You always tap send.

Three reminder tones for every situation. PayReady AI drafts the message - you review it and send. No autonomous chasing. No surprises sent in your name without your approval.

  • FriendlyPolite first nudge for invoices that are due or just past due
  • FirmClear, professional follow-up when an invoice is running late
  • Final NoticeFormal request before escalation - drafted precisely, never aggressive
  • Follow up quotes tooA quote gone quiet is a job slipping away. Tap Follow up on any sent quote for a Check in, a Nudge or a Last follow-up, written for you and sent by WhatsApp, text or email. PayReady shows when it was viewed and when you last chased it. A plain message is free; PayReady AI rewrites it on Pro
  • A Monday summary by emailEach Monday, one email with what you are owed, what came in, quotes still waiting for an answer and service reminders due. It only comes when there is something to say, and you can switch it off in Profile. Free on every plan

PayReady AI drafts it - you always tap send. PayReady AI never sends a reminder on its own. Every message is staged for your review before it goes anywhere. You stay in control of every client conversation.

Friendly
“Hi Mike, hope all is well - just a quick note that invoice PR-0047 for €680 was due yesterday. No rush but let me know if you have any questions.”
Firm
“Hi Mike, invoice PR-0047 for €680 is now 7 days overdue. Please arrange payment at your earliest convenience - the payment details are in the original message.”
Final Notice
“This is a final notice for invoice PR-0047 for €680. Payment is now 14 days overdue. Please settle by Friday or I will need to pursue this formally.”

The cost of not chasing

Nearly 1 in 2 invoices paid late.
The average sole trader loses £22,000 a year.

1 in 2

Invoice
✓PAID
Invoice
✗LATE

UK small business invoices paid late - FreeAgent, 2024

0%

Without reminders
With PayReady AI

Fewer overdue invoices with a structured reminder sequence - AI Tools Wise, 2026

0%

Standard~45 days
With reminders~29 days

Faster average collection time with consistent follow-up - AI Tools Wise, 2026

PayReady AI drafts the reminder in the tone you choose - Friendly, Firm, or Final Notice. You review it and tap send. Three staged messages, always in your control.

Looking professional

Documents that look
the part, the first time.

Pick a style, pick a colour, and every quote and invoice you send looks like it came from a proper business. Your logo appears on every client-facing document automatically - no manual effort each time.

  • 25 document styles, in any colourClean, Bold, Classic and Trade families, each drawn in the colour you choose, or the colour pulled from your logo. Preview every style on your own details for free. The free plan has 4 styles in 16 colours; Pro unlocks all 25. See all 25 styles
  • Logo uploadUpload once - your logo appears on every document you send from that point forward
  • Public client viewClients open and review their quote or invoice without logging in to anything - just a link on their phone
  • Photos of the jobAdd before, during and after photos to any job, even with no signal. Choose which ones your client sees on their quote or invoice link. Nothing is shown unless you tick it. Free on every plan
  • PDF downloadEvery document downloads as a clean, branded PDF from the client view or directly from your app
INVOICE
Total€1,240
Classic
INVOICE
Total€1,240
Bold
INVOICE
Total€1,240
NightPro
INVOICE
Total€1,240
HazardPro

25 styles. Any colour, or pulled from your logo.

Business overview

Your whole book of
work, visible at a glance.

Dashboard, calendar and jobs list work together so you always know what is outstanding, what is coming up, and what has been paid - without opening a spreadsheet.

  • DashboardEarnings chart for the month, stat pills showing outstanding and paid totals, live pipeline figure
  • Calendar viewMonth grid with colour-coded events - job start dates, invoices due, payments expected
  • Jobs listSearch and filter by status, client or trade type - archive completed work to keep the list clean

Outstanding

€3,240

Paid this month

€8,100

Pipeline

€12,400

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Books and tax

Tax time without
the shoebox.

Every trip, receipt and payment lands in your books as you go. At the end of the year your accountant gets the lot in one box. Keeping the records is free. Pro works out the figures.

  • Mileage logLog a trip in a few taps, with your regular runs one tap away. Pro works out your claim: the UK rate bands or your Irish business-use share.
  • Money inBuilt from your paid invoices plus any cash jobs. See what you have received and what is still to come. Pro adds taxable turnover with the VAT split, and CIS or RCT already deducted.
  • Money outSnap the receipt first, sort it after. Market-aware categories, your business share and the VAT you can reclaim, with CSV export on every plan.
  • Profit per jobLink a receipt to the job it was for, free on every plan. On Pro, every job shows what you charged, what it cost and what it really made, with the margin. VAT you can reclaim is not counted as a cost.
  • Receipt readingOn Pro, PayReady AI reads the receipt for you: supplier, date, total, VAT and a category, filled in for you to check before you save. Storing receipts is free on every plan.
  • Set-aside estimatePick a share of your profit, 30% to start, and see how much to put aside before the tax bill lands. An estimate to plan with, not tax advice.
  • Accountant PackIncome, expenses, mileage and receipts for the year, emailed to your accountant as a secure link that expires and that you can withdraw any time.

Capture is free. Calculation is Pro. Your trips, receipts and income are never locked away, and you can export all of it as CSV on any plan.

Mileage - tax year 2026/27
miles+48 today
1,284 of 10,000 miles at the higher rate. UK and Irish rules worked out for you.
Money in
Receipts
14 of 14
Every receipt in
Clients

Know who owes you
before you pick up
the phone.

Every client you quote or invoice is kept for you, with what they owe and what they have paid. No spreadsheet, no typing the same address twice. Free on every plan.

  • Owed to you, at a glanceYour clients are ordered by who owes you money, with overdue ones flagged and a one-tap list to chase them.
  • Reminders for repeat workSet a reminder from any job for a service that comes round again: a boiler service, a gas safety check, an electrical inspection. When it is due, Home shows it with a message ready to send, and one tap starts the job again. Free on every plan; PayReady AI can rewrite the message on Pro. You always send it yourself
  • Call, message, get directionsWhatsApp, call, email or open the address in maps, straight from the client.
  • Statement of accountSend everything a client owes in one page, by WhatsApp, email or PDF, in your own document style.
  • Pick a client in secondsStart typing on a quote or invoice and matching clients drop down with what they owe. PayReady suggests a match but never links one without your tap.
  • Merge duplicates, import in bulkCombine two records into one, import from a CSV or from your phone contacts on Android.
  • Your client's data rights, handledDownload everything you hold about a client, or remove their personal details, in one tap.
Owed to you
1 overdue. Chase it from here.
WWalsh Tiling€2,100 - 14 days lateOVERDUE
MMurphy Bathrooms€2,718 - invoice sentOWES YOU
KKelly Kitchens€6,400 earnedPAID UP
CallWhatsAppStatement
PayReady AI Assistant

The conversations tradesmen dread -
handled in seconds.

When a customer disputes scope, leaves a complaint, or goes quiet, most tradesmen sit on it for days. PayReady AI writes the message - professional, measured, and in your own voice. You review it, then send.

  • Complaint handlerA measured, professional response to any client complaint - defuses without admitting fault
  • Review replyA genuine, personalised reply to a 5-star review that builds trust with the next person reading it
  • Scope changeClear, calm message explaining new scope and the cost implication - without the awkward phone call
  • Job delay messageProfessional notice of a delay that keeps the client onside and protects your reputation
Complaint handler

Defuse any complaint professionally and calmly

Review reply

Personalised response to a 5-star review

Scope change

Clear explanation of new scope and cost

Job delay message

Professional notice that keeps the client onside

Works offline

No signal?
Keep working.

Basements, new builds, the middle of nowhere. PayReady opens with no signal, and the work you do there goes through on its own the moment you are back online.

  • Make a quote or invoiceAdd the lines, set the terms and save it. It is kept on your phone and goes into your account when the signal returns, with its proper number.
  • Log trips and snap receiptsLog a mileage trip or photograph a receipt on site. The photo waits on your phone and uploads by itself.
  • Mark invoices paidPaid in cash with no bars? Mark it paid. It is dated when you did it, not when the signal came back.
  • Look things upYour jobs, clients, books and the last documents you opened stay readable, clearly marked as a saved copy.
  • Let PayReady AI write it laterDescribe the job with no signal. When you are back online, one tap and PayReady AI drafts the quote.

The honest bit. Sending a quote still needs signal, as WhatsApp and email do, and editing a saved document waits until you are back online. Open PayReady once with signal so it can save itself to your phone, and add it to your home screen to keep it there.

Connected
QKitchen rewireQuote, €850ON YOUR PHONE
TTrip to the merchantsMileage logON YOUR PHONE
RReceiptPhoto kept, €24.50ON YOUR PHONE

Make it with no signal. It goes through when you are back.

Platform

Built for how tradesmen
actually work.

Installs to your home screen like a native app with no App Store needed. Irish and UK VAT rates built in - set yours once. Full GDPR compliance from the start - your data is yours.

PWA

Installs to iPhone or Android home screen in two taps. No App Store needed. Runs like a native app on any device.

VAT

Ireland: 23%, 13.5%, 9%. UK: 20%, 5%, 0%. Set your rate once and it goes on every document, with reverse charge wording for subcontract jobs.

EUR / GBP

Set your market in profile settings. Currency, VAT rates and wording update across your full account.

GDPR

Full GDPR compliance. Download all your data at any time. Delete your account completely. No data sold. Ever.

On the roadmap

What's coming next

Every feature below is in active development. Founding Users get access first and direct input on what ships next.

Coming soon

PayReady Sites

A simple website for your trade, built to be found online

Coming soon

Pay now on the invoice

Your client pays by card straight from the invoice link. Today your bank details are printed on the invoice

Coming soon

iOS and Android native apps

Full App Store and Google Play installs with push notifications and offline-first storage

Coming soon

Desktop app

Full-screen job management on your laptop - quoting, reporting, and client history

Coming soon

More offline

Edit saved quotes and invoices and send from the queue with no signal, on top of what already works offline

Coming soon

Social post builder

Turn a completed job into a ready-to-post image for Instagram or Facebook

Coming soon

Referral programme

Earn rewards when the tradesmen you recommend sign up and use PayReady

Get started today

Get your evenings back.

Everything above the roadmap is live and ready to use. Free to start. Your first quote takes 30 seconds.

Get early access - it's free

Free during Early Access. No credit card. Ready in 2 minutes.

Why I built PayReady